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Any report in excel is complete if it is presented well. When presenting in Excel, your spreadsheet must be professional, easy to understand, attractive, and linked to the content. A piece of work in Excel is a waste if just a glance at it can not understand it.
Here are five tips to make your Excel presentation attractive:
Naming of the spreadsheet
Naming a spreadsheet is an essential part of performing tasks in Excel. Always ensure that your worksheet's name is relevant to your project. It could be a phrase, sentence, or word related to your project. It must be understandable to you or anyone with whom you share the file. Suppose you are a Sales Assistant, recording sales data for different months in different sheets. In that case, you can name the sheet for January as “Jan_sales” similarly, “Feb_sales” and so on.
Header / Title
A header in Excel specifies the information stored in the respective column. It is essential that when you or any other person works on a spreadsheet, the header should speak out for the context of the data in it.
Use different fonts and sizes to specify the main header and sub–headers. It is recommended to middle align the titles.
Use of Fonts
Appropriate usage of fonts makes a powerful impact while presenting an Excel document. Always be cautious about choosing the right font for your spreadsheet. It must be professional. Some commonly used formal fonts include- Times New Roman, Calibri, Arial Narrow, etc.
One must avoid entering data in the Italic form.
Preferable font size for Excel spreadsheets is between 11-12.
While choosing the font color, one should use a simple contrast of two colors—one for the headings and another for the content.
Alignment of the Data
Alignment speaks for the data. Be careful while inserting numeric data in the spreadsheet. Numerical data is always right aligned so that the units can be identified quickly and distinguished from text data.
The text should be left aligned.
Word wrap must be used while inserting text data to eliminate overlapping words, making the worksheet look messy.
Use Graphs, Charts and Tables
Visual representation always completes your presentation. It makes your raw data easy to understand at a glance. Excel has diverse graphics that can be used to present data, but you must choose the correct chart or graph form.
Almost everyone uses Excel in their work nowadays, but to make a difference, you need to work in a way that makes your performed tasks look unique and presentable. Try using the five tips to make data presentable in Excel, and let us know in the comments section how it helped you.
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