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Excel is one of the most versatile and widely used spreadsheet software programs. Collecting, organising, maintaining, and analysing data with Excel is easy. Despite being the easiest spreadsheet software, it also offers thousands of shortcuts to work effectively and efficiently.
Here are 5 shortcuts to adjust the rows and columns in Excel.
Selecting entire rows/ columns
Selecting a row or column in Excel is the basic function that we perform to and from with the mouse. Although it is not a difficult task, it can be time-consuming overall. So here is the shortcut to select an entire row and column in Excel.
Shortcut to select Row in Excel
Shift + Spacebar
Shortcut to select a Column in Excel
Ctrl + Spacebar
You can select the corresponding cells, rows, or columns by pressing the shortcut keys.
Inserting rows/ columns
Inserting a row or column is a function that we often perform in Excel. But the basic procedure we follow is using the mouse to scroll over the rows/columns, right-click and insert. The shortcut to inserting rows/columns in Excel without using the mouse is,
Shortcut to insert Row in Excel
Alt + I + C (column)
Shortcut to insert Column in Excel
Alt + I + R (row)
The shortcut remains the same if you want to insert multiple rows or columns. All you need to do is select the number of cells in the rows or columns that you want to insert.
Hide/ Unhide rows and columns
When working on spreadsheets, we often hide specific rows or columns containing notes, important information or even calculations. The shortcut in Excel to hide and unhide rows and columns is,
Shortcut to hide Row in Excel
Ctrl + 9
Shortcut to hide Column in Excel
Ctrl + 0
Shortcut to unhide Row in Excel
Ctrl + - (minus sign)
Shortcut to unhide Column in Excel
Ctrl + - (minus sign)
Auto-fit width of cells
While inserting data into a cell, we often need help with its width. To fix the width, we can either double-click on the headers, drag, or go to format cells to autofit the width of the cells. The shortcut to autofit the content of the cells without using the mouse is,
Shortcut to autofit Row height in Excel
Alt + H + O + A
Shortcut to autofit Column width in Excel
Alt + H + O + I
Adding or removing cell borders
Cell borders and gridlines make your spreadsheets attractive. The shortcut keys to applying borders in Excel are,
Shortcut to add border outline
Ctrl + Shift + &
Shortcut to add/ remove left border
Alt + L
Shortcut to add/ remove the right border
Alt + R
Shortcut to add/ remove top border
Alt + T
Shortcut to add/ remove bottom border
Alt + B
Shortcut to remove border outline
Ctrl + Shift + _
You don't need to scroll down to the border section repeatedly.
Shortcuts in Excel are very essential to perform tasks efficiently. Amongst, every function in Excel can be performed using Excel. However, knowing a few you use daily is enough to work effectively. The only way to learn shortcuts is by applying them repeatedly in practice.
Try using different shortcuts in Excel and let us know in the comments section which one you like the most.
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